Legal Billing Software and Payments

CosmoLex doesn’t have a mobile app—because it doesn’t need to. CosmoLex is a fully cloud-based legal practice software, meaning all its innovative features and tools can be accessed from any device with an internet connection. Simply log in to CosmoLex’s platform on your phone, tablet, or laptop to access matter documents, invoices, and notes. No need to use a desktop computer or work from the office.

CosmoLex allows legal professionals to work from anywhere without worrying about ineffective data syncing or cybersecurity. Stop wasting time searching for documents or manually entering billable hours. Instead, boost your productivity and increase your firm’s efficiency with CosmoLex’s accessible and innovative platform. Cloud-based legal practice management software securely houses confidential client data, reducing the risk of a security breach.

You can track time, make expense entries, invoice clients, and get paid faster with greater convenience, security, and efficiency. That’s CosmoLex.

CosmoLex is a one-of-a-kind legal billing platform with matter management and accounting software capabilities—no Microsoft QuickBooks online needed. If law practices are currently using two software solutions—project management software and an accounting product like QuickBooks online-they're not only wasting valuable time and money, but you’re also risking legal compliance and data security breaches. 

Unlike CosmoLex, QuickBooks online is not legal-specific accounting software. QuickBooks online lacks built-in features that keep your firm compliant with complex legal billing software standards, like built-in functionality for trust accounting. Compare that to CosmoLex, which is designed specifically for law firms and legal professionals. Its accounting function integrates directly with its billing software to track time, generate invoices, and bill clients—to get paid faster and easier than ever.

Additionally, because CosmoLex’s matter management and accounting functions are housed in one central platform, you can generate detailed reports providing actionable insights into your firm’s efficiency, leakage, write-offs, and more. Instead of manually synchronizing matter billing data into an ancillary program, like QuickBooks, choose the simpler solution—CosmoLex’s fully integrated legal practice management solution.

CosmoLex gets your law firm paid as quickly as possible because our invoicing tools are intuitive, simple, and, yes, customizable. With CosmoLex, you can give your legal invoices a personalized touch without spending hours manually drafting each one. Our customizable invoice templates can be prepared in advance, itemized, and populated with tailored messages, billing and payment history statements, and your law firm logo in just a few clicks.   

Customizing your client invoices with itemized billing statements and past payment confirmations can help answer client questions before they’re even asked. This will save your team the time typically spent reviewing bills with clients and getting your law firm paid before the payment deadline. By preventing client queries, you’re saving your firm time, improving the client experience, and boosting client referrals and retention rates.  

Best of all, even custom invoices can be batch billed to clients with our legal billing software, saving you time each billing cycle. You can quickly generate bills via email or print bulk invoices in moments. This is great for a solo or small law firm where time is of the essence. So, get ready to breathe a sigh of relief—your legal billing just went from the most stressful part of your month to the most relaxing part of your day. 

Tracking your billable and non-billable hours with CosmoLex is intuitive, easy, and instantaneous with our cloud-based software. Research shows that waiting to track completed tasks until the end of the day, week, or month results in underbilling clients and lost revenue. Instead, easily track your hours in real time with CosmoLex’s simple timer.  

CosmoLex’s time tracking feature allows you to track the time you work from any device, including laptops or mobile devices. Simply sign in and start the timer, attaching your time entry to the specific case you’re working on. When you need to pivot tasks, answer the phone, or head to court, simply stop the timer or start another for a new task—the program will automatically pause your first timer, ensuring you don’t accidentally record time for two matters at once.   

Unlike traditional time-tracking methods, like writing hours down throughout the day or transcribing time by memory at the end of each day or week, tracking time using a timer is more exact, faster, and simpler.  

Additionally, since each track time entry is automatically attached to the applicable timer, you can create invoices without transposing time entries into an additional program.  

Instead of wasting hours each way transcribing time tracked into your legal billing software solution, manage time-tracking entries throughout the day with a few clicks.

Through CosmoLexPay, our innovative online payment solution, clients can pay invoices instantly via credit card, debit card, or automated clearing house (ACH) payments. Our secure client portal allows clients to communicate, collaborate, and pay their bills with security and ease. Credit card payments are good for business. Businesses that provide the option to accept online payments or use credit cards to receive more prompt payments than those that don’t. For client-focused law firms, it is essential to doing business to accept payments online.  

Providing the choice to pay by credit card benefits clients and firms. It allows clients to pay bills easily instead of the outdated and time-consuming process of mailing a payment check. Additionally, it boosts law firm revenue by helping firms get paid on time without costly follow-ups.   

Unlike some payment processors that charge large fees for certain credit cards, CosmoLexPay’s pricing is simple and nominal.   

Traditional payment processors weren’t designed with law firms in mind and using them to accept credit card payments can result in an unintentional ethics violation, particularly if your law firm works in trust accounting. Instead, we recommend working with a legal-specific payment processor that lets you cater to your clients while meeting your law firm's operation obligations. CosmoLexPay was designed to make lawyers’ lives easier, which is why our secure payment processor has safeguards in place to protect client funds and avoid ethical violations with every transaction.

CosmoLex was designed specifically for trust accounting, unlike generic accounting software like Microsoft QuickBooks. We understand the complexities of the legal profession, and our legal billing software tools make lawyers’ lives easier without breaching compliance or forfeiting security.  

Our online payment processor, CosmoLexPay, can deposit funds into one account while withdrawing fees from another, preventing unintentional ethics violations with complicated trust accounts. Additionally, CosmoLex is capable of quickly and easily running three-way reconciliations, ensuring your firm’s compliance with IOLTA (Interest on Lawyer Trust Account) requirements and the state bar.   

Managing trust accounts can feel cumbersome, but with the right tools, you’ll easily navigate their complex requirements. Choosing legal-specific billing software and practice management solutions that are built for legal professionals to manage trust accounting can save you time and prevent ethics violations.   

Generic billing software like QuickBooks requires time-consuming workarounds to ensure legal compliance. Save time by using using law practice management software and legal billing software designed specifically for law firms.

Law firms using CosmoLex have access to one of the best and most secure matter management solutions available today. CosmoLex is SOC (Service Organization Control) 2 certified, which means that its robust security standards are validated by outside auditors. This certification ensures that cloud-based project management and legal software like CosmoLex is using the best cybersecurity tools available to safeguard client data and prevent information breaches, not to mention the law firm finances.   

CosmoLex takes a proactive approach to cybersecurity and continuously reevaluates our data security practices, ensuring we provide the safest environment for our clients to work in and build their businesses. Our SOC 2 certification lets users feel peace of mind that their data is as safe as possible.